10 In order to maintain necessary cash flow for operational needs, replenishment of the Imprest account is normally effected on a monthly basis.
20 Offices may request an "ad hoc" replenishment to cover exceptional levels of disbursements for a specific period. Examples of justifications for ad hoc replenishments may be a large meeting or an immunization campaign.
30 When an emergency is declared the office estimates the expected cash needs to ensure adequate availability of funds in both the Imprest bank and cash account. Offices should contact the Regional BFO and Treasury as soon as possible if funding needs exceed regular the replenishment level and cash shortages are identified. In these cases an ad-hoc replenishment may be processed. In emergencies, exceptions to Imprest ceiling limits may be approved by the Regional BFO.
