10 According to the provisions of resolution EB33.R44, procurement services may be furnished only to health administrations or comparable authorities of Member States or Associate Members States and to agencies operating under their jurisdiction which request such services. Therefore, if the request for procurement services is not being made in the first instance by the health administration itself or by a comparable authority, the requesting agency should state in its request that it operates under the jurisdiction of the health administration and should transmit the request through the health administration for endorsement.
20 Requests for or enquiries about the purchase of supplies on a reimbursable basis are received either directly in headquarters or through regional offices. When a request is received, a proforma (cost estimate) should be prepared and sent to the government requesting the deposit of funds.
30 Under paragraph 2.I(b) of resolution EB33.R44, a 3% service charge on the net cost of the items purchased is made unless the purchases are being made "in furtherance of an activity planned or carried out with the assistance of WHO". This means only those purchases being made as part of the implementation of a specific WHO-assisted project, i.e. provision of such supplies and equipment has been foreseen and constitutes a part of the project agreement.
40 Procurement may not begin until funds equal to the total cost of purchases, as indicated in the proforma invoice by the regional office or Contracting and Procurement Services, have been deposited in advance by the Member State in a currency or currencies approved by the regional director concerned or by Treasury.
50 The Coordinator, GPL at headquarters (regional directors or any other officers in the regional offices to whom authority to purchase has been delegated) approves purchases on behalf of governments, the United Nations, the specialized agencies and nongovernmental organizations, up to the amount of any PTAEO issued for that purpose, in accordance with specifications provided by the government. Purchases of non-proprietary items are made, to the extent feasible and practicable, on a competitive basis in accordance with the procedures outlined in section VI.1, and orders in excess of US$ 200,000 are subject to the approval of the Contract Review Committee. For proprietary items however, WHO procures the type of equipment specified by make and model and from the source of supply indicated by the government; these purchases need not be referred to the Contract Review Committee.
60 Shipments of supplies and equipment purchased on a reimbursable basis are fully insured, i.e. standard insurance, war risk included, is covered under WHO's Global Insurance policy on behalf of the requisitioner covering the cost of the goods, plus freight, plus 5%, unless the requisitioner gives other instructions. However, in view of the administrative costs associated with claims made under the policy, claims for loss or damage estimated to be less than US$ 250 should not be submitted.
