Receipt of inventory
10 Goods shall be received in a manner that facilitates the tracking, monitoring and reporting requirements of the International Public Sector Accounting Standards, section 12.
Recording of inventories
20 Inventory movements
shall be recorded in a manner that supports annual physical verification and
the disclosure requirements of the Organization. (See detailed guidance in
Standard Operating Procedure; Inventory Recording and Reporting: Inventory Transactions).
30 Goods and supplies meeting the definition of WHO inventory must be
recorded in the Global Inventory Management System (GIMS). (See detailed
guidance in Standard Operating Procedure; Inventory Recording and Reporting:
Inventory Transactions).
Cost of inventories
40 The cost of the Organization's inventories comprises the material costs
of purchase representing the market value of the goods. Where the
inventory is acquired through a non-exchange transaction (e.g. donation in
kind) their cost is measured at the fair market value as at the date of
acquisition. Development costs including printing and direct labour are not
included in the calculation of cost for publications.
Periodic verification and reporting of inventory
50 A physical verification of stocks must be conducted at least once a year
in every WHO location where goods or supplies meeting the definition of
inventory are held (country office, project office, regional office and
headquarters including any sub-offices). The physical count must take place between
1 June and 15 October and whenever there is a change of the officer responsible
for the inventory.
60 The responsible officer (or the departing and incoming officers responsible) at each WHO location should verify that the inventory for each office has been traced. A record of the verification should be retained at each regional office or at headquarters in accordance with the Organization's document retention schedules.
70 Following verification a report shall be submitted by each regional office and headquarters to AMG in headquarters in the prescribed format (See detailed guidance in Standard Operating Procedure: Inventory Recording and Reporting: Physical verification of inventory).
