10 The TSA will normally include one or more "contractual documents" (i.e. documents that form an integral part of the contract itself), such as, for example:
- the research protocol and/or terms of reference; and
- the project budget.
20 In the event a TSA has not been reviewed and recommended for funding by an established steering committee or similar review body, the relevant procurement rules set out in WHO Manual VI.1.2, VI.1.3, VI.2.3 and VI.5 apply and must be followed.
This mean that:
- an adjudication report is required in the event the amount payable under the TSA exceeds US$ 25,000; and
- in the event the amount payable under the TSA is equal to or exceeds US$ 200,000, or if it is proposed not to apply the normal competitive bidding requirements, the Contract Review Committee must be consulted. The Contract Review Committee must also be consulted in the event it can reasonably be expected that the work under the TSA is part of a larger piece of work which will require a total contractual expenditure that may exceed US$ 200,000.
30 These documents must be explicitly referenced in the agreement as forming an integral part of the TSA, in order to become legally binding integral parts of the agreement.
Supporting documents
40 A number of "supporting documents" (i.e. internal clearance and processing documents) are required to be uploaded in GSM in order to ensure timely clearance and processing of the agreement within WHO. These can include one or more of the following:
- ethical review information and clearances;
- administrative clearance documents (e.g. approval of established scientific or technical review body);
- adjudication report or signed CRC approval covering sheet;
- request for advance payment, duly signed and approved.
