10 The Responsible Officer has primary responsibility for ensuring the effective management of implementation, submission of acceptable final DI reports, and for verifying on the DI FACE report that:
- the technical report is adequate to evidence that the agreed activities were implemented according to the agreement and the approved budget and that the agreed outputs were achieved
- assurance activities have been implemented as described in the Justification Memorandum and indicates the outcomes of those activities. If assurance activities could not be carried out, the Responsible Officer must provide justifications, describe the alternative controls that have been conducted and explain how they provide a satisfactory level of assurance that funded activities were conducted as planned.
- that the FACE report was correctly filled out and certified by the implementing partner
20 The WHO Representative (WR)/Head of Country Office (HCO) certifies on the DI FACE report that he/she has reviewed the technical report and the FACE report, confirms that the activities were carried out and the planned outputs were achieved according to the objectives.
30 Responsible officers, with support from the regional budget and finance units and GAH/FNM, assess the risks associated with direct implementation a ctivity and base assurance activities on the amount of funding of the activity and the type of activity.
40Assurance activities include all actions to ensure that DI activities are implemented in accordance with the request received from the MoH, the approved budget and that funds are used for the intended purpose under WHO financial rules. There are two main assurance activities:
- on-site monitoring and spot checks of activities – refer to FIN.SOP.XVI.004;
- post facto reviews (including external audits) including examination of supporting documentation and accounting entries – refer to FIN.SOP.XVI.004.
50 Where the results of assurance activities are not satisfactory, either corrective actions can be taken to meet the objectives of the DI or WHO will request the reimbursement (in full or in part) of the payments made. New activities should not commence until corrective controls are implemented satisfactorily and any amounts outstanding from previous DI payments have been reimbursed.
60 60
All documents pertaining to spot checks and post-facto verifications at
country level are stored on the Assurance Activities SharePoint Site: Welcome to ACT/EXP Assurance Activities Site (sharepoint.com) -this site is also accessible from the ACT Intranet page/Key Information
and Guidelines/DFC.
