| |
HR Document Name |
HR topics covered |
Effective date |
Mode of communication |
Audience |
General
Administrative Guidance for staff members |
Ceasing of remaining COVID-19 HR Measures related to Annual Leave and Home leave
| | 4 October 2023 | Administrator email - 4 October 2023
| Administrators All staff
|
HQ staff members on Geneva positions recruited from another duty station
| - End of Tele-working from place of recruitment ("remote
assignments")”
| 29 September 2022
| Administrator email - 29 September 2022
| HQ staff members on Geneva positions recruited from another duty station
|
COVID-19: HR MEASURES applicable to all Major Offices - V.6
| | 13 July 2022 | Administrator email - Director, HRT (13 July 2022)
| Administrators All staff
|
| COVID-19: HR MEASURES applicable to HQ, Geneva - V.5 | - Teleworking
- Duty station
- Outside the duty station
- Under quarantine
- Special conditions related to recruitment
- New staff
- Rehire after contract break
- Leave and attendance
- Home leave combined with teleworking
| 7 December 2021 | Administrator email - Director, HRT (07 Dec 2021) | HQ Geneva staff
|
| COVID-19: HR MEASURES applicable to all Major Offices - V.4 | - Leave and attendance
- Annual leave
- Home leave
- Additional end of year holiday
| 23 November 2021 | Administrator email - Director, HRT (23 Nov 2021) | Administrators All staff |
| Administrative Guidelines for Offices - V.5 | - Leave and attendance
- Recruitment and appointments
- Teleworking
- Salaries & benefits
| 15 June 2021 | Administrator email - Director, HRT (16 Jun 2021) | Administrators All staff |
| Q & As for exceptional teleworking outside the duty station during COVID-19: HR MEASURES applicable to HQ, Geneva | - Duration & calculation,
- Approvals,
- Working schedule & leave,
- End of agreement,
- Carte de légitmation,
- Impact on pay and benefits,
- Travel, applicability.
| 1 June 2021 | | HQ Geneva staff |
| Impact of the extended teleworking measures due to COVID-19 on legitimation cards issued by the Swiss Federal Department of Foreign Affairs - Q & As for HQ, GENEVA staff | | 1 June 2021 | | HQ Geneva staff |
| COVID-19 - HR Measures applicable to HQ, Geneva (V3.1) | - Teleworking
- Duty station
- Outside the duty station
- Leave and attendance
- Home leave combined with teleworking
- Special conditions related to recruitment
| 10 August 2021 (Update to 25 May 2021 version to correct a typo) | Administrator email - Director, HRT (26 May 2021) Administrator email - ADG/BOS - WHO Staff Newsletter (25 June 2021)
| HQ Geneva staff |
| COVID-19 - Latest HR Measures (V2) | Annual leave Home leave Statutory Travel Teleworking Quarantine - Duty station
- Outside Duty station
| 4 Sept 2020 | Administrator email - WHO Staff Newsletter 15
(10 Sept 2020) | All staff |
| COVID-19 - Latest HR Measures (V1) | - Annual leave
- Home leave
- Statutory Travel
- Teleworking
- Quarantine
- Duty station
- Outside Duty station
|
1 Jul 2020 | Administrator email - Director, HRT (1 Jul 2020)
Administrator email - WHO Staff Newsletter 13
(15 July 2020) | All staff |
Administrative Guidelines for Offices – V.4
| - Leave and attendance
- Recruitment and appointments
- Teleworking
- Salaries & benefits
| 7 May 2020 | ADG/BOS email - WHO Staff Newsletter 7
(8 May 2020)
| Administrators All staff |
Administrative Guidelines for Offices – V.3[1]
| - Leave and attendance
- Recruitment and appointments
- Teleworking
- Salaries & benefits
| 31 Mar 2020 | Administrator email – WHO Staff Newsletter 2 (31 Mar 2020) | Administrators All staff |
Teleworking Questions & Answers
| - Teleworking
- New staff due to report for duty
| 23 Mar 2020 | Administrator email – ADG/BOS (23 Mar 2020) | HQ Geneva staff |
|
Teleworking start date | Generalised teleworking start date for business continuity plan | 12 Mar 2020 | Administrator email – ADG/BOS (12 Mar 2020) | HQ Geneva staff |
| Administrative Guidelines for Offices – V.1 | - Leave and attendance
- Recruitment and appointments
- Teleworking
- Salaries & benefits
| 2 Mar 2020 | Administrator email
(3 Mar 2020) (23 Mar 2020) | Administrators All staff |
Specific measures | Reimbursement of COVID-19 mandatory quarantine and testing/certificate costs on statutory travel - v2 | Statutory travel and reimbursement of mandatory quarantine and testing | 1 July 2021 | Updated 1 July 2021 | All staff Administrators |
|
Reimbursement of COVID-19 mandatory quarantine and testing/certificate costs on statutory travel - v1 | Statutory travel and reimbursement of mandatory quarantine and testing | 10 Nov 2020 | Administrator message – Director HRT
(10 Nov 2020) | All staff Administrators |
|
Important information for staff eligible for Rest and Recuperation - Special leave with full pay (SLWFP) in lieu of R & R – Temporary process | Temporary process for Rest & Recuperation | 1 Oct 2020 | Administrator message
(1 Oct 2020) | Staff eligible for
R & R |
Interns Consultants & Non-staff | Guidance for WHO Internship Programme 16 Dec 2020 | Internship programme | 16 Dec 2020 | COVID-19 intranet site | Non-staff Supervisors |
|
Contracting consultants at HQ Campus during COVID-19 phases 1 and 2 of the return to premises | Consolidated updated of Sept & Nov 2020 on contracting consultants on-site or off-site contracts | 16 Nov 2020 | Administrator email - WHO Staff Newsletter 17 (9 Dec 2020) | Administrators Supervisors |
| FAQs Contracting consultants at HQ Campus | Contracting on-site or off-site consultants during the pandemic | 10 Sept 2020 16 May 2020 | Administrator email - WHO Staff Newsletter 15 (10 Sept 2020)
Administrator email - WHO Staff Newsletter 8 (16 May 2020) | Consultants Supervisors Administrators |
|
Q&A Consultants, Interns | | 21 Jul 2020 | Administrator email
(24 Apr 2020) | Interns Consultants Supervisors |
| Guidance for WHO interns and their supervisors | Guidance for WHO interns and their supervisors
(3 updates) | 15 May 2020 | Administrator emails
(16 May 2020) (24 Apr 2020) (12 Mar 2020) | Interns Supervisors |
| Junior Professional Officers (JPO) | Junior Professional Officers
|
Guidance for JPO's and contact information | 18 Mar 2020 | Administrator email – ADG/BOS (18 Mar 2020) | JPOs Administrators |
|
Short Term Developmental Assignments (STDA) |
Suspension of Short Term Development Assignments
| N.B. Advice expired 31 Dec 2020 | 8 Oct 2020 | Info Note 26/2020 (8 Oct 2020) | STDA staff Supervisors |
| Guidance on Short Term Development Assignments (STDA) | Information and guidance on STDA for staff and their supervisors | 18 Mar 2020 | Administrator email – ADG/BOS (18 March 2020) | STDA staff Supervisors
|
Human Resources Services (HRS)
| HRS Services | · Legitimation cards · UN Travel Documents · Clearance certificates | 1 Jun 2020 | Administrator email –
WHO Staff Newsletter 11
(1 Jun 2020) | All staff
|
Guidance for managers/ supervisors
| Guidance for supervisors on exceptional teleworking during COVID-19: HR MEASURES applicable to HQ, Geneva | - Approval of requests,
- Approver roles
- Working hours & schedule
- Performance management
- Communications
- Mental health and well-being
- Leave management
- Discontinuation of a teleworking arrangements
| 1 June 2021 | | HQ Geneva staff |
| Teleworking - Guidance for Managers | Teleworking | 31 Mar 2020 | Administrator email - WHO Staff Newsletter 2 (03 Apr)
Administrator email – WHO Staff Newsletter 3 (09 Apr)
| Managers |
Teleworking & Wellbeing Survey Results
| Survey & Survey results | Staff feedback on teleworking and wellbeing during first 6 months of COVID-19 | 23 May 2020 8 May 2020 | Administrator email –
WHO Staff Newsletter 9 (23 May)
ADG BOS email - WHO Staff Newsletter 7
(08 May) | All staff |