10 The travel invoice against the approved travel request including the full per diem, shall be automatically processed 10 days prior to departure date at the per diem rate in effect at the time of travel request approval. The actual release of the payment shall depend on the next available payment schedule. Payments are normally made by electronic transfer to the non-staff bank account and in the currency of that account.
20 Alternatively, payments to non-staff can be made in cash on arrival at the meeting or conference venue, or prior to departure from a WHO paying agent, such as a WHO Country Office. However, electronic payments are preferred for reasons of cost, convenience and safety. Thus, non-electronic payments should be used only when a traveller’s bank account details are not in the supplier record, or when the supplier bank account cannot be used to settle international expenses, or when a traveller’s participation cannot be confirmed before the meeting.
30 Among non-staff travellers, meeting participants, Consultants, Volunteers, SSA, Fellowships and Interns are not eligible to receive travel allowances. A miscellaneous component of per diem is expected to cover their non-lodging and non-meal costs. Other travel-related costs, specifically visa fees, conference fees and excess baggage may be reimbursed if approved by the manager of the funding unit/project, and can be included in the Travel Authorization (TR) or the Travel Claim (TC) attaching relevant receipts and/or proof of payment. Only essential and unavoidable excess travel costs can be authorized. (see applicable maximum permissible amounts in chapter VII.5.6)
