External printing
10 All contracts for external printing of publications should be routed through the external printing service at headquarters or in regional offices.
20 Requests for price estimates for printing publications externally should be initiated by contacting the external printing service concerned or by submitting a request for price estimate (RPE) in the Global Management System (GSM). If a PDF file is available, it should be attached to the request. Once the prices are known, requests for external printing should be initiated in GSM (under Procurement Requestor/WHO Registration Page/Goods (not Services)/Requisition – non-catalogue item). For printing estimates of US$ 2500 or more, an adjudication report (available under eWorkflow/Document/PROC-Adj. Report Template for Goods) should be attached see section VI.3).
30 In accordance with Information Note 08/2020, no additional clearance is required at WHO headquarters for reprinting publications or for printing publications for the first time if the low-resolution (web) PDF for the Institutional Repository for Information Sharing (IRIS) has been cleared prior to publication (see section VIII.3.3). However, the high-resolution (print) PDFs of the cover and inside pages and the InDesign files should be uploaded by the publishing focal point concerned to WHO’s title management system, Biblio, where they will be checked and approved by WHO Press. In regional offices, the relevant form(s) should be completed and submitted through the office of publications concerned.
In-house printing
40 At WHO headquarters, requests for price estimates for printing publications (and restricted documents; see section VIII.1.2, paragraph 30) in house should be initiated from CervoPrint. In regional offices, the internal printing service or publishing unit concerned should be contacted.
50 In accordance with Information Note 08/2020, no additional clearance is required at WHO headquarters for reprinting publications or for printing publications for the first time if the low-resolution (web) PDF for the Institutional Repository for Information Sharing (IRIS) has been cleared prior to publication (see section VIII.3.3). However, the high-resolution (print) PDFs of the cover and inside pages and the InDesign files should be uploaded by the publishing focal point concerned to WHO’s title management system, Biblio, where they will be checked and approved by WHO Press. In regional offices, the relevant form(s) should be completed and submitted through the office of publications concerned.
