Standards for naming files
10 Naming files consistently, logically and in a predictable way will distinguish similar files from one another at a glance. This enables easy identification of a file (and versions of the file) when several persons are working on it, and facilitates the storage and retrieval of files. It is important to use file names that will not conflict with others if they are moved to a new location. The inclusion of unique reference numbers such as ISBNs and WHO reference numbers (see section
VIII.2.13) is recommended.
Standard templates
20 Where appropriate, the use of standard templates for certain categories of publications will reduce design costs and increase recognition of publications originating from the same source.
Maintenance of source files
30 Source files of the manuscripts of WHO publications should be deposited in the Institutional Repository for Information Sharing (see section VIII.5.1, paragraphs
50 and
60) in formats such as Rich Text Format, Microsoft Word or Extensible Mark-up Language (using the appropriate document type definition standard). The source file should be identical to the final publication.
40 Technical units are responsible for maintaining the source files of their publications. Having an up-to-date source file is essential, not only for the purpose of revising and reissuing publications, but also for the production of translations and additional printed copies using print-on-demand technology after initial print runs have been exhausted. Technical units should ask the graphic designer or typesetter to supply the source file in one of the formats mentioned above, together with the related composition files used for layout.
