10 To facilitate analysis of global real estate priorities, each regional office and headquarters shall prepare a Capital Master Plan outlining the major works, repairs and new facilities required, over a rolling ten-year period, to comply with the requirements of section XIII.1.2. The regional Capital Master Plans shall be combined with the headquarters version to produce a global Capital Master Plan. In preparing the Capital Master Plan, each region and headquarters shall employ a planned, preventative maintenance and renewal approach to reduce the need for unplanned, reactive and emergency repairs and to facilitate phased capital investment.
20 A Capital Investment Master Plan Arbitration and Validation Panel shall examine all projects submitted by the regions and headquarters for inclusion within the Global Capital Master Plan and subsequent funding through the Real Estate Fund.
30 The Capital Investment Master Plan Arbitration and Validation Panel is composed of:
- Director, Division of Operational Support Services, GMG/OSS (Chairperson);
- Director, Division of Administration and Finance (DAF) in regional offices (two representatives from separate regional offices on a rotational basis);
- Chief Accountant, GMG/FNM;
- Coordinator, GMG/ISS (secretary to the Panel).
40 The Panel reviews and approves submitted projects for their inclusion within the Capital Master Plan and approves prioritized funding through the Real Estate Fund according to the following criteria:
- Security - minimizing security related risks;
- Health and Safety - minimizing health and safety related risks;
- Cost savings - minimizing financial liabilities or accessing operational or maintenance savings;
- Environmental - decreasing the impact of the Organization's activities or operations on the environment;
- Obsolescence - minimizing the risks to operations due to unavailable components or equipment failure;
- Locally specific criteria - other priorities specific to particular offices and environments.
