10 All notifications by the Organization of termination of an appointment are in writing. If the staff member is not on duty, the notification is sent by registered mail. Whatever the means of delivery, a receipt is required from the staff member. If a staff member refuses to sign a receipt, the person delivering the notice may sign an attestation to that effect. Once the notification is signed by the staff member, the document must be uploaded to the staff member's personnel folder together with the related documents in order that the HR Administrator, GSC may proceed with the administration of the separation.
20 Depending on the proposed grounds of separation of appointment, notifications to the staff member contain part or all of the following items as applicable:
- a statement of the action or proposed action and a reference to the Staff Rule under which the action is to be taken;
- the reasons and grounds for the action or proposed action;
- when the notification informs the staff member of a final decision, the notification must include a statement to that effect and refer the staff member to their right to request an Administrative Review further to the Staff Rule, i.e. 1225;
- the conditions and effects of the action, this could include, among others, the relevant notice period, the effective date of separation, reference to payment of indemnity where applicable and other terminal emoluments.
