10 "Terminal remuneration" is the figure used in the calculation of separation payments set out in Staff Rule 380.2. For staff in the General Service category, "terminal remuneration" is equivalent to gross base salary (less staff assessment) and language allowance (and the non-resident's allowance for staff in receipt of this entitlement prior to 1 September 1983). For staff in the Professional and higher categories, "terminal remuneration" is the net base salary.
20 In implementing Staff Rule 380.2, if the last day in pay status or the last day on special leave under Staff Rule 650 is on or after the date on which the staff member has satisfactorily completed the full unit of service time for a higher step, the annual terminal remuneration of that higher step is applicable. This applies even if that date falls before the first day of the month on which the staff member would have been granted the increase had they remained in service.
30 Upon separation staff members are paid in a lump sum for any annual leave to their credit at the date of separation, subject to the limitation of Staff Rule 630.8, whatever the reason for termination of their appointment.
40 A staff member who is entitled to an indemnity for termination of appointment, a repatriation grant or an end-of-service grant is paid these in a lump sum on the date of termination of the appointment. For staff members appointed on or after 1 April 2006 and General Service staff who are promoted on or after 1 April 2006, payment of the repatriation grant is made in accordance with Staff Rule 370.1, and is subject to proof of evidence of relocation outside the country of the last duty station or residence.
50 For staff members appointed prior to 1 April 2006, payment of the repatriation grant covering entitlements accrued as from 1 July 1979 is subject to proof of relocation outside the country of the last duty station.
60 At the time of separation, staff members are, on request, provided with transportation for themselves and any eligible dependants in accordance with Staff Rules 810 and 820 unless they have forfeited this right under Staff Rules 1010.2 and 1010.3. They remain covered by the Organization's accident and illness insurance policy until the effective date of separation (see Staff Rule 1090). They also remain covered under this policy while travelling home until they arrive at their destination provided the repatriation travel takes place within a period of twelve months calculated from the date of expiration of contract, whichever is the earlier (see III.20.Annex 7.C).
70 Upon termination of appointment for reasons of health under Staff Rule 1030, an indemnity is paid under Staff Rule 1030.3.4 which is calculated according to the schedule in Staff Rule 1050.10. However, if the resulting payment added to one year's benefits from the Pension Fund, if payable under its rules (see Staff Rule 1030.3.2), and to one year's benefits or salary guarantee under Staff Rules 720 and 730 (the reimbursement of medical expenses being excluded),makes a total amount higher than one year's terminal remuneration less staff assessment, the indemnity is reduced by the difference.
80 If, in accordance with Staff Rule 380.1.3, the Organization pays staff members for all or part of a notice period instead of requiring them to work during this period, that payment is normally calculated on the basis of their salary and the allowances and adjustments to which they were entitled on the last day in service status, no account being taken of increases or decreases in salary or allowances or adjustments falling due on or after the date of separation from service. However, if on the last day in service status they have satisfactorily completed the full unit of service time for a higher step, the payment is calculated on the basis of that higher step. Contributions for insurance and Pension Fund participation cease on the last day in service status, and no deductions are made for such contributions from the payment in lieu of notice.
90 Staff members who are participants in the Pension Fund are entitled upon separation to benefits paid in accordance with the provisions of the Pension Fund Regulations and Administrative Rules. Payment of these benefits is made directly to individuals by the Fund only after their departure from the Organization.
100 Payment of all benefits is normally made directly into a bank account designated by the staff member. In
case that the payment to the designated bank account by the staff member is not
possible and the staff member is not replying to the Organization's reasonable
attempt to contact them, further to compliance with the clearance process as
defined at the duty station, any sums due are held in suspense for one year
(two years for repatriation grant in accordance with eManual III.3.11) or until
the person can be contacted, whichever is the lesser period. The Organization
will have complied with the requirement to make "reasonable attempt to
contact” them, if it has sent to the last known postal address(es) a registered
communication including a notification that the staff member's entitlements
will be forfeited, if they omits to respond, in accordance with Staff Rule 380.7.
110 In case of abandonment of post, any sums due are held in suspense for one year (two
years for repatriation grant in accordance with eManual III.3.11.100 and 160) or until the person can be located, whichever is the lesser period.
120 In case of death, payment of:
- Pension Fund benefit is made by the Fund to the beneficiary or beneficiaries;
- the final benefit due under the provisions of the commercial accident and illness insurance for staff members appointed for one year or more, if applicable, is made by the Organization to the beneficiary or beneficiaries (III.20.Annex 7.C)
- benefits due under the provisions of the voluntary group life insurance is made by the Organization to the beneficiary or beneficiaries (III.20.Annex 7.B);
- compensation due in the event of illness, injusry or death, attributable to the performance of official duties on behalf of the Organization under Staff Rule 730 is made by the Organization to the beneficiary or beneficiaries. In the absence of a surviving spouse or dependent child, compensation is paid to a secondary dependant in respect of whom a dependency allowance was being paid at the date of the staff member's death (III.20.Annex 7.E.);
- the repatriation grant is paid to those eligible under Staff Rule 370.5 and repatriation travel to those eligible under Staff Rule 870.2; payment of the grant in case of death is made to those eligible under Staff Rule 770.1; in the absence of a spouse or other dependants eligible for such payments, the entitlement to these benefits lapses;
130 All other entitlements and/or recoveries are distributed to the beneficiary or beneficiaries designated by the staff member See III.4 Recruitment & Appointment, Appointment Procedures, Reporting for Duty. In the absence of a designation of beneficiary, or if the person or persons designated have not survived the staff member, the amount standing to the staff member's credit will be paid to their estate. Such payment will release the Organization from all further liability in respect of any sum so paid.
140 The distribution of entitlements and recoveries between the designated beneficiaries or estate and eligible dependants of a deceased staff member is shown in III.20.Annex 10.B.
150 Payment of benefits on separation which, for the purposes of this provision are considered to include, where applicable, the repatriation grant, the end-of-service grant and other agreed separation benefits, the grant in case of death and payment for accrued annual leave, is made as follows:
- for Professional staff, the payment is calculated in United States dollars and is made either in total in that currency or in total in one other currency, as specifically requested by the staff member or, in case of death, by the staff member's beneficiary or beneficiaries; normally this payment is made to the bank into which the monthly salary has been paid during employment; if payment is made in United States dollars, any conversion that may subsequently be required is the responsibility of the staff member who must instruct their bankers directly;
- for General Service staff, the payment is calculated in the currency of the duty station and is normally made in that currency to the bank into which salary has been paid during employment; however, for non-locally recruited General Service staff, payment may be made in total in one other currency, as specifically requested by the staff member or, in case of death, by the staff member's beneficiary or beneficiaries.
160 For the payment of separation benefits, all Professional and non-locally recruited General Service staff members must ensure that their bank account information, their choice of currency, and other relevant details are updated. Once the choice of currency has been made and communicated, it is irrevocable. The final month's salary, which is withheld, is normally paid in the same currency and at the same time. If staff members do not indicate their wishes, separation benefits and final salary will be paid in United States dollars for Professional staff and in the currency of the duty station for non-locally recruited General Service staff.
170 If payment of separation benefits is requested in a currency other than United States dollars for Professional staff or the currency of the duty station for non-locally recruited General Service staff, it is made at the Organization's accounting rate of exchange in force on the date of payment of the entitlement. For example, the accounting rate of exchange in effect on the last day of employment is applied to payments for accrued annual leave and for that part of the repatriation grant not subject under Staff Rule 370.1 to the provision of acceptable proof of relocation away from the duty station. For that part of the repatriation grant which is subject to this provision, the rate of exchange applied is that in effect on the day the required proof of relocation has actually been accepted by the Organization.
180 If a separated staff member is subsequently reinstated, the amount of separation benefits recovered will be the exact sum in the currency previously chosen and actually paid, irrespective of any movement in the accounting rate of exchange that may have occurred in the interim between that currency and the currency in which the separation benefits were calculated.
